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The Hardin County Fair is conducted in compliance with the Rules and Regulations of the Ohio State Department of Agriculture and the following general regulations. Our Fair will operate under the provisions of Ohio’s Livestock Show Reform Act and under all applicable Ohio Department of Agriculture Administrative Code rules. This law and the amended rules may be viewed and/or secured at the secretary’s office.
1. Any person, 18 years of age or older and a resident within the Hardin County boundaries, may become a member of the society by purchasing a Fair Membership Ticket. Persons living outside Hardin County should purchase a non-resident fair ticket. Either of these tickets entitles the purchaser to be admitted to the fair along with his children of school age.
2. Entries are open to residents of counties whose fairs are open to Hardin County residents.
3. Exhibitors in both open class and Junior Fair are limited to two (2) entries in each class, except as noted in premium list.
4. Entries must be made on proper entry form found in the catalog or other approved form, otherwise they will not be accepted.
Checks made payable to “Hardin County Fair”
5. Entries can be made in accordance with the regulations set up under each department.
6. Entries can be made by mail to: Box 317, Kenton, Ohio 43326.
ALL ENTRIES CLOSE FRIDAY, AUGUST 17 AT 5:00 P.M.
7. All Open Class exhibitors must have a membership ticket or season ticket to make an entry.
8. An exhibit entered in the wrong class on an entry blank cannot be changed after the entry deadline.
9. Exhibitors must secure entry tags from the fair office and present them to the superintendent in charge when placing the exhibit.
10. Entry fee MUST accompany Open Class entries from all exhibitors. Entry fees will not be refunded.
11. All open class entries must be in place Tuesday, Sept. 4 at 1:00 P.M. unless otherwise announced by the department superintendent. Junior Fair entries must be in place before Monday, Sept. 3 at 9:00 P.M. No entries can be placed prior to 8:00 A.M. on Monday, Sept. 3.
12. Entries will not be released until 7:00 P.M. and market livestock will not be released until 9:00 P.M. Sunday, Sept. 9, except champions. Exhibits removed prior to that time will forfeit all rights to premium money and entry fees. Champions will be released at 7:00 p.m. on Sunday.
13. Exhibits not claimed by Monday, Sept. 10 at 12:00 o’clock noon will become property of the management.
EXHIBITS – PEN – STALL ASSIGNMENTS
14. Each exhibitor must furnish his own feed, bedding and feed containers. NO BEDDING will be provided.
15. All pens, stalls, alleyways and exhibits must be in a presentable condition during the fair.
16. Superintendents have the right to withhold premium money from Open Class and Junior Fair exhibitors who show dirty livestock or do not maintain clean pen or stalls. All Junior Fair exhibitors in buildings must clean pens and remove manure and bedding material from the building before leaving on Sunday. An amount equivalent to the member’s premiums will be deducted from Jr. Fair Livestock Sale checks of those exhibitors who do not comply.
17. Open Class exhibitors must have owned animals 90 days prior to opening day of the fair, except as noted in department class rules. Junior Fair exhibitors must own or have in their possession animals by June 1, except as noted in class rules.
18. All breeding stock must be purebred in open class. Ownership and age must be proved by registration paper upon request of the superintendent.
19 CATTLE exhibitors: All heifers shown in the Open Class and Junior Fair Cattle Show must be registered. Papers are to be shown. Minimum percentages will be as follows:
Murrey Grey 1/2
Shorthorn purebred (15/16)
Crossbred All females without breed reg. papers
20. In accordance with the USDA and the Scrapie Eradication program, ALL sheep and ALL goats will be required to have a scrapie identification tag for this year’s show.
21. All dairy feeders and beef feeders brought to the fair will be required to have a series of two vaccinations. The vaccinations are to cover BVD, IBR, BRSV and P13.
The first dose should be given between May 22 and June 25 and can be administered by the family if desired. Proof of purchase and appropriate documentation must be kept by the member and recorded in their livestock record book.
The second dose should be given between July 22 and August 20. It is recommended that the second dose be given at the time the veterinarian ear tags the animals for fair. Proof that the first dose was given by the family must be provided to the veterinarian at that time.
22. All horses and ponies to be exhibited must have been vaccinated with Fu-Rhino vaccine between March 1, 2012 and August 20, 2012. Proof of vaccination must be provided to the superintendent upon request.
23. Superintendent will be in charge of all stall and pen assignments for Open Class & Junior Fair exhibits. Exhibitors must present their stamped health certificates, obtained from the veterinarian to the superintendent upon request.
24. All Jr. Fair Exhibitors are responsible for the care of market livestock until release. Animals will be released due to sickness only under orders by a veterinarian or a superintendent.
25. Any exhibitor requiring the services of the Fair Veterinarian
A parent or guardian must be present at the exhibitor’s pen to authorize treatment. All veterinary services must be paid for at the time of service. The Fair Board is not responsible for the payments of the veterinary services rendered to exhibitors.
26. Hardin County Junior Fair is open to all 4-H members enrolled in Hardin County 4-H Clubs and FFA and FHA members residing in Hardin County or within the Hardin County School System. See the appropriate department for membership eligibility rules.
27. Junior Fair exhibitors are limited to showing or selling market livestock in only one county’s junior fair livestock sale. They may however, show breeding or non-market animals or still projects in more than one county if they are in 4-H or FFA in separate counties as long as they do not show the same animals or projects in different counties.
28. Priorities Groups as pertaining to pen and stalls are as follows: 1st priority to Junior Hardin County Fair Exhibitors, 2nd priority to Senior Hardin County Fair Exhibitors, 3rd priority to all others.
29. All exhibitors, their immediate family and any other parties involved in the unethical fitting and showing of an animal will be barred from exhibiting or showing at this fair and will forfeit all premiums, prize money and awards won in any junior fair and/or open class divisions.
SHOULD FRAUD OR DECEPTION AND PROOF, AS DETERMINED BY THE AGRICULTURAL SOCIETY, BE DISCOVERED AFTER THE ANIMAL OR ANIMALS HAVE BEEN SHOWN AND PRIOR TO THE SALE, such animal(s) shall not be permitted to sell. The animals placing next in line at the show shall move up.
SHOULD VIOLATION BE DISCOVERED AFTER THE SALE, all sale money shall be returned to the buyer and the animal, carcass or carcass value shall be returned to the exhibitor. All placings in show will stand. NO animals will move up. Any carcass suspected of being tampered with or suspected of containing drugs will be detained until the investigation is complete.
IF THE CARCASS IS CONDEMNED at the
packing plant for any reason, it shall be grounds for disqualification in the on-foot and carcass division of the show. Additionally, all premiums and sale money shall be forfeited and the loss of the animal be incurred by the exhibitor.
In the question of a rule violation, the following due process will be used: The exhibitor and/or parties involved will be questioned by fair officials. If it is felt a violation has occurred, fair officials will make recommendations to the designated committee of the agricultural society which is appointed to that particular department. After the committee hears the allegations and/or evidence, they will decide if the case should be brought before the full board of directors.
In the decision of allegations being brought before the board, all parties involved will be notified of a meeting date with all parties having the right to present their views and/or evidence.
Upon hearing the case, the fair board will make a ruling.
When satisfactory evidence has been obtained by the fair board that any of the livestock rules have been violated, the exhibitors and/or exhibitor’s family may be barred from showing in any future agricultural fairs. The minimum number of years for a disbarment is three (3) years before the right to a review. In case any premium shall have been awarded to animals shown in violation of this rule, the fair board will require the exhibitor to refund all premiums, trophies, awards, ribbons and sale money under each violation. Unless fraud and/or deception are involved, all championship placings stand.
30. In livestock shows, unless fraud and/or deception are involved, all championship placings will stand. If fraud and/or deception are involved, the animals placing next in line in that show shall move up. In the case of market animals, they shall not be permitted to sell or will be asked to return all sale money above market price if already sold. The Grand and Reserve Champion Market Steers, Dairy Steers, Market Hogs and Market Lambs will be slaughtered immediately after the fair. The Hardin County Agricultural Society reserves the right to slaughter any additional animals it deems necessary. Exhibitors barred from any state, county, or independent fair will be barred from the Hardin County Fair for the same length of time.
31. Any person observed being abusive or inhumane to animals on the ground will be asked to leave, forfeit premium money and lose all sale privileges.
32. Superintendents have the right to divide large classes into smaller divisions or combine smaller classes.
33. No portable scales allowed on grounds.
34. No steers, dairy-beef or dairy goats can show in Junior Fair with horns. Breeding beef, Angora goats and dairy may show with horns.
35. Cattle are not to be tied out until after 8 P.M.
36. NO Butt Fans – no fans on a stand. (Fans must either be mounted on a fan cage or hung from rafters.)
37. All dairy beef feeders and steers are to bed with shavings – no straw.
38. Junior Fair members are limited to showing two (2) steers, two (2) market pigs, two (2) market lambs, one (1) pen of three (3) rabbits, one (1) dairy beef feeder and two (2) market wether goats. NOTE: Only one steer or one dairy steer can be sold.
39. Junior Fair exhibitors may sell in only one market livestock species (including milk) in the Jr. Fair Sale. The species chosen must be designated on Junior Fair entry blank. All champions will sell in addition to the species designated by the exhibitor to be sold on their entry blank.
40. All market lambs must be clipped and eartagged by the last Saturday of June to be eligible to show.
41. Any market lamb or goat showing evidence of testicular materials is not eligible for competition in the market classes.
42. Market swine and market lambs are in a terminal show and must go to slaughter.
43. Jr. Fair animals must be shown by the Jr. Fair exhibitor. In cases where a Jr. Fair exhibitor has two entries in the same class, the other showman must be a Hardin County Jr. Fair exhibitors this year.
44. Jr. Fair exhibitors belonging to 4-H and FFA must exhibit different projects if exhibiting for both organizations.
45. Junior Fair members cannot enter the same exhibit of grains, fruits and vegetables in more than one department. Jr. Fair exhibitors can enter two animals in the same class number in more than one breed of the same species in Junior Fair.
46. Only first place animals will show for Grand Champion. At the judges discretion, second place animals from class which Grand Champion has been chosen from will come out and be eligible for Reserve Champion.
47. In all Jr. Fair showmanship contests the following conditions will prevail: (a) Open to all Jr. Fair exhibitors who will also show in that division’s show. (b) Exhibitor must show their own project animals, which has or will be shown in regular Jr. Fair classes at this fair. No male animals allowed in showmanship, except rabbits. (c) Age brackets: See specific department for age bracket designation. All ages determined as of day of show. PREMIUM AND AWARDS
48. All exhibitors must bring livestock exhibits to the ring to collect premium money.
49. The judge’s decision will be final in making awards and will make awards according to the merit of the exhibit.
50. All Junior Fair premium money will be paid in cash as scheduled or announced during fair.
51. Errors in premium money will not be rectified after Dec. 1, 2012. Premiums will be paid on entries that appear in entry book only. No errors or omissions will be recognized after Dec. 1, 2012.
52. Premium checks must be cashed within 30 DAYS AFTER RECEIPT. No cash premiums will be mailed.
53. All protests must be made in writing signed by the person making the protest and filed with the fair secretary together with a protest fee of $50.00, within 24 hours of completion of show, except tractor pull and other special events, which will be returned if the protest is sustained by fair officials.
54. The premiums offered in the Jr. Fair department include the state appropriation made available by the State Legislature for Junior Fair premium at our fair in 2012.
55. Exhibits will be guarded during the fair but the fair management will not be responsible for any loss, damage or accident to exhibits that occur during the fair.
SPORTSMANSHIP, NIGHT PERMITS
56. Any person found guilty of rowdyism, unsportsmanlike conduct or creating a general disturbance on the fairgrounds, day or night, will be expelled from the grounds along with the exhibit by the fair officials and premium money will be withheld. No alcoholic beverages will be permitted.
• No exhibitor is required to stay on the grounds overnight. If it is necessary to stay, it is preferred exhibitors stay in the campgrounds with a parent.
57. Exhibitors who do stay overnight in any of the barns:
• Must obtain a permit in the secre tary’s office.
• Permit must be obtained by 8:00 P.M. on Tuesday of the fair.
• Exhibitors age 18 and over and chaperones staying in the barns overnight must register at the secretary’s office.
• Exhibitors under 18 must have a permit signed by a parent or guardian, chaperone and superintendent of the livestock department the exhibitor has entries in. A fair director or fair official will witness signatures.
• Exhibitor must get a qualified chaperone to stay in the same barn as exhibitor.
• A qualified chaperone must be a parent, guardian, grandparent, FFA adviser or 4-H adviser. Chaperone must be of the same sex as exhibitor. (Male exhibitors need a male chaperone, female exhibitors need a female chaperone)
• Parent or guardian must also sign an emergency medical release form in case of accident.
• These rules are required by insurance and are for the protection of the exhibitor in the case of accident or fire.
• If exhibitor cannot follow these rules and the rules of the chaperone, they will be sent home.
58. All boys and girls under the age of 18 years of age without exhibits or not with their parents or anyone without exhibits or business
at fairgrounds must be off the fairgrounds by 11:00 P.M. or 1/2 hour after the last grand-stand show or midway closes.
59. Camping by permit only.
60. No dogs on grounds with exception of concessionaires. Animal must be confined in trailer or secured with a leash.